Director of Finance and Administration

About Open Squash, Inc.

Open Squash is a non-profit organization with the primary mission of growing the game of squash by making it more affordable and accessible to the general public. We are building community squash centers in a range of locations, opening our first squash center in 2020, with our second and third centers opening in 2023 and 2024 (located in FiDi and Brooklyn Heights respectively).

We are a revenue-driven non-profit with our operating costs largely covered by membership and programming fees. While we are a non-profit, we have an ambitious, high-growth, entrepreneurial approach to our goals.

About Open Squash : Bryant Park

Our first community center opened in January 2020 in midtown Manhattan, just blocks from Grand Central. Open Squash : Bryant Park is a state-of-the-art facility with five ASB courts, automated video recording, fitness area, pro shop, locker/laundry availability, and a café bar.

In the two years we’ve been open, we’ve built a thriving, diverse community of over 500 members: adults and juniors, recreational and competitive players, families and friends, who just hit for fun or who train seriously through our world-class programming. Over 25% of our membership receives economic subsidies, and we’ve partnered with the local social services organization Hudson Guild to introduce squash to underserved children in the Chelsea neighborhood. In short, Open Squash : Bryant Park exemplifies the model of community squash that we aim to promote worldwide.

Position

The Director of Finance and Administration will report to the Executive Director and will handle all elements of finance and administration for Open Squash and its multiple centers. As with any start up, the scope of responsibility is broad; it includes among other areas finance, business planning and budgeting, human resources, administration, and physical plant.

The successful candidate will be hands-on, doing all the work that needs to be done (of whatever kind) and who thrives in a startup culture as a “department of one.” Over time, as Open Squash grows, we hope this position will eventually have reports of its own and that managing an internal team – while also continuing to be hands-on – will then be a critical part of the job as well.

The Director of Finance and Administration will also play a critical role in partnering with the senior leadership team in strategic decision making and operations as Open Squash continues to enhance its quality programming and build capacity. This is a tremendous opportunity for a finance and operations leader to maximize and strengthen the internal capacity of a high growth, well-respected, high-impact organization.

Responsibilities

Financial Management

Create, analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all donor segments, and oversee all financial, project/program and grants accounting.
Coordinate and lead the annual audit process, liaise with our external auditor, and assess any changes necessary.
Oversee and lead annual budgeting and planning process in conjunction with the ED; administer and review all financial plans and budgets; monitor progress and changes; and keep senior leadership team abreast of the organization’s financial status.
Manage organizational cash flow and forecasting.
Implement a robust contracts management and financial management/reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual.
Effectively communicate and present the critical financial matters to the board of directors.

Human Resources, Technology and Administration

Further develop Open Squash’s human resources and administration, enhancing professional development, compensation and benefits, performance evaluation, training, and recruiting.
Actively run our business process management and digital process automation initiatives
Manage payroll and benefits administration.
Establish and manage a comprehensive training program to educate employees regarding staff tools, policies, and procedures.
Work closely and transparently with external partners, including third-party vendors and consultants.
Oversee administrative functions as well as facilities to ensure efficient and consistent operations as the organization scales.
Take responsibility for the maintenance of our physical facilities, supervising cleaning staff and managing the upkeep and repairs for our physical plant and its subsystems.

Qualifications

Minimum of a BA, ideally with an MBA/CPA or related degree
At least five years of overall professional experience; ideally broad financial and operations management experience
The ideal candidate has experience of final responsibility for the quality and content of all financial data, reporting and audit coordination for either a division or significant program area, and has preferably overseen a human resources function previously.
Ability to translate financial concepts to – and to effectively collaborate with — programmatic and fundraising colleagues who do not necessarily have finance backgrounds
Technology savvy with experience selecting and overseeing software installations and managing relationships with software vendors; knowledge of accounting, BPM/DPA, and reporting software
Commitment to training programs that maximize individual and organization goals across the organization including best practices in human resources activities
A successful track record in setting priorities; keen analytic, organization and problem-solving skills which support and enable sound decision making
Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
A multi-tasker with the ability to wear many hats in a fast-paced environment
Personal qualities of integrity, credibility, and dedication to the mission of Open Squash

Compensation and benefits

Annual salary $75,000 – $90,000 depending on qualifications and experience
Subsidized health and dental insurance
401(k) plan
Two weeks annual vacation, additional PTO possible on request
Substantial on-site presence required, but a hybrid schedule can be arranged as appropriate
Commuter options/benefits
Free fitness center membership, low-cost/no-cost squash lessons

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